Hanna Municipal Golf Course Association
2023 Spring AGM - April 20, 2023 @ 6:30pm
Meeting Minutes
Meeting called to order at 6:33 pm.
- Minutes for the Fall AGM are available online.
- New rates have been implemented as voted on at the Fall AGM.
- We have received the CFEP grant for $125,000 for the new shop.
Clubhouse Report
- Annie presented the clubhouse report.
- Membership sales are about the same as the prior year.
- Tyler explained the new Lightspeed system.
- New membership agreement is in place. Tyler briefly explained how this works. It will allow us to differentiate between personal and business accounts.
- We will need someone to be the handicap committee chair.
Motion to approve Clubhouse Report made by Brady. Carried.
Maintenance Report
- Kevin presented the maintenance report.
- We have been looking into different options to account for potential future water shortages.
- Tyler went over risk mitigation plans for the future.
- Co-op will be the ones building the new maintenance shop.
Motion to approve Maintenance Report made by Brent. Carried.
Treasurer's Report
- Nathanael presented the financial statements.
- Overall revenues are up. Net income is down mainly due to upgrades done to the kitchen, along with food spoilages.
Motion to approve Treasurer’s Report made by Brady. Carried,
2022 Completed Projects
- Tyler went over the projects completed in 2022 which were:
- Re-branding, including a new logo, clothing, flags, tee markers, and course signage
- Digital media - website and videos
- Maintenance shop - engineering final signed off and permits
- New Lightspeed POS system
- HGCC handbook
- Cart paths - asphalt millings and packing on the course
2023 Upcoming Projects
- 6 Yamaha carts were ordered in 2022, which still haven’t arrived and are unsure about and ETA. The plan is to build our own fleet of rental carts so we won’t have to rent carts for bigger tournaments in the future.
People Changes
- Aiden Macdonald has stepped down as he has moved away.
- Sam Lockhart has stepped down as he has moved away.
- Kris Mohl’s contract is up. We would like to thank her for her 10 years of service. We have hired Leah Baird as our new bookkeeper.
Motion to remove Aiden Macdonald, Sam Lockhart, and Kris Mohl from banking, corporate registries, accounts, and municipal services related to the Hanna Municipal Golf Course Association. Carried.
Motion to add Leah Baird as bookkeeper to the banking, corporate registries, accounts, and municipal services related to the Hanna Municipal Golf Course Association. Carried.
- No changes have been made to the bylaws.
- We now have the tin to replace the roof on the third cart shed and will replace it this year.
Meeting adjourned at 7:15 pm.