Hanna Municipal Golf Course Association
2024 Spring AGM – April 17, 2024 @ 6:00pm
Meeting Minutes
Board In attendance (9) : Nathanael Warwick, Tyler Price, Mel Clow, Kyle Olsen, Brady Ermel, Robin Gall, Brent Olesen, Kevin Mazzei, Rob Fulton.
Board absent: Mark Kemaldean
Members in attendance (21): Gord Cheney, Donna Cheney, Brenda Wilson, Cal Werner, Barry Mazepa, Wendy Cosens, Jeff Cozens, Stu Williams, Jan Williams, Kevin Fecho, Carrie Fecho, Sheldon Lockhart, Tyler Creasy, Jerry Hannah, Margo Akkermans, Myles Hein, Brenda Karg, Karen Richardson, Tracey Grantham, Terry Duchcherer
Meeting called to order at 6:00pm
Motion to approve agenda made by Carrie Fecho. Carried.
- Tyler Price reviewed the meeting minutes from the Fall AGM.
Motion to approve 2023 Fall AGM meeting minutes made by Stu Williams. Carried.
Maintenance Report
- Kevin Mazzei presented the maintenance report.
- We will start the year with watering the same as the prior year. This is a reduction of normal watering levels. The amount of watering done this year will be determined by the amount of rain that we get to fill our reserve ponds.
- Water conditions will be posted in the clubhouse so that members will know what to expect for grass heights on the course. These conditions will be updated throughout the season as necessary.
- The 90-degree rule will be implemented this season. This means that golfers will stay on the cart path until they are 90 degrees from their ball, where they will then drive to their ball, hit the ball, and then return to the cart path. The rough will act as a cart path for holes where this isn’t a cart path.
- Madge Farms has volunteered to spray weeds on the course. This will be done in the fall as that will be the most effective time.
Motion to investigate movement of water intake on Kyle and Tammy Rosin’s land, as well as have a discussion with Garth Carl made by Tyler Price. Carried.
Motion to approve Maintenance Report made by Terry Duchcherer. Carried.
Clubhouse Report
- Rob Fulton presented the clubhouse report.
- Rob discussed the plan to cut back kitchen hours this year. The planned kitchen hours this year will be 10am-7pm. These are subject to change based on demand.
- April 27 will be the opening day at the course. Only the old nine will be open at this time. The full eighteen holes will be open on May 4.
- We are working on getting all member’s emails into our new POS system so that course updates can be emailed to members.
- Jan Williams has asked that the bylaws be posted online for everyone to see.
- Our course has been added to Golf Pass for the year.
Motion to approve Clubhouse Report made by Tyler Price. Carried.
Treasurer’s Report
- Nathanael Warwick presented the financial statements.
- Jerry H asked when the year over year review will happen. With the new system in place the first year over year will be at the fall AGM.
Motion to approve Treasurer’s Report made by Sheldon Lockhart. Carried.
2024 Completed Projects
- Cart seats have been replaced on 11 carts.
- Asphalt millings have continued to be used to replace cart paths.
- We have a ~$7,600 water credit from 2007 to be used with Henry Kroeger.
2024 Upcoming Projects
- Asphalt millings will continue to be used on the cart paths during the year.
- A bell in memory of Connie Campbell will be installed on hole 12, which will be used to signal golfers on the tee box that it is safe to hit.
Bylaw Changes
- No changes to the bylaws.
Open Floor
- Jan Williams asked about communicating on Facebook to entice more volunteer help at the course.
- Carrie Fecho raised concerns regarding the responsibility statement and tournament policy.
Motion to review and amend the responsibility statement and HGCC vs Non HGCC tournament policy inclusive to hold an emergency meeting to review prior to the fall AGM made by Carrie Fecho. Carried.
- Carrie Fecho raised concerns about schedule the ladies 3-person scramble for August 10. Tyler advised that it was carried over to that date this year and asked for Carrie to communicate further with Rob Fulton.
- Carrie Fecho asked about receiving an email distribution list for the ladies tournament. Asked to chat with Terry D.
- Tyler mentioned that the Junior program will be announced on facebook but the currently scheduled dates are May 14 – June 11 (5 weeks every Tuesday from 4:3-5:30pm) 50 spots available.
Meeting adjourned at 7:15pm